If you are a landlord, it’s essential that you carry out inspections of the exterior and interior of the property at regular intervals throughout the tenancy agreement. This can be carried out quarterly but the frequency can be reduced if you have carried out several positive inspections.

Under the Landlord and Tenant Act 1985, landlords have the right to enter the property to check its ‘condition and state of repair’. However there are some caveats; it mist be during reasonable times of the day and you must give 24 hours’ written notice. If you are appointing someone else to carry out the inspection, this must also be given in writing.

Most tenancy agreements include a clause for periodic inspections, specifying that the landlord can access the property to carry out an inspection. Although it’s the law that landlords must keep the property in a good state of repair, tenants may not be aware of your rights to check the condition of the property on a regular basis, therefore make sure you inform them that you will be carrying out periodic inspections.

If you do are not granted entry for an inspection, it can only be enforced with a formal application for a court order. If your tenant refuses access, you or your agent cannot enter the property and if you do, your actions could be considered as trespassing or harassment. If the tenant refuses entry and, as a direct consequence, the property is in a worse state of repair at the end of the tenancy, you may be able to claim against their deposit.

Maintenance or repair issues

It’s important to identify obvious maintenance issues and repair any minor problems. This could include, for example, leaks, damp, heating problems and broken appliances. It’s worth remembering that it’s better to carry out any repairs as soon as an issue is identified, otherwise they can become major costly issues. It’s also important that you check that the garden is neat and not overgrown, the loft is free of leaks or rodents.

Living conditions

An inspection  is a good opportunity to make sure that your tenants are looking after your property. Although you cannot evict them for keeping the poor condition, it could prevent you from renewing their contract.

Illegal activities

Don’t assume your tenants are good renters because they pay the rent on time! There have been several reports in the press of tenants growing cannabis in their rental properties. It’s a good opportunity to make sure they aren’t breaking the law in your property.

Maintaining a relationship

It’s always good to keep open the lines of communication with your tenants, and can reduce any stress in the future as it will help you to maintain a good relationship going forward, especially if they renew their tenancy agreement.

Property viewings

If your tenant is moving on, it’s important that you can inspect the property in preparation for letting it out to new tenants, ensuring it’s presentable and in good order.

Following the inspection, carry out a report and give a copy for your tenants as proof that you are complying with your responsibilities.

As one of West of Scotland’s longest established estate agents, we’ve helped families across the country buy, rent, let and sell properties quickly, and with the minimum of hassle. Get in touch with our team on 0333 241 3333 today or send us a message to find out more.